Fair Hearings Coordinator IV in Austin, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Fair Hearings Coordinator IV 
Job Title: Program Specialist IV 
Agency: Health & Human Services Comm 
Department: UR IDD Waivers 50 
Posting Number: 11942 
Closing Date: 12/26/2025 
Posting Audience: Internal and External 
Occupational Category: Community and Social Services 
Salary Group: TEXAS-B-20 
Salary Range: $4,263.16 - $6,779.25 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 701 W 51ST ST 
Other Locations: Austin 
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

 
The Texas Health and Human Services Commission (HHSC) Medicaid CHIP Services (MCS) department seeks a highly qualified candidate to fill the position of Program Specialist IV. MCS is driven by its mission to deliver quality, cost-effective services to Texans. This position makes a significant contribution to MCS's mission by providing oversight and monitoring of all fair hearing applications associated for Individual Plan of Care reviews in Utilization Review.

The Program Specialist IV position completes highly complex oversight and technical assistance related to fair hearings for appeals in the following waivers: Home and Community-based Services (HCS), Texas Home Living (TxHmL), Community Living Assistance and Support Services (CLASS), and Deaf Blind with Multiple Disability (DBMD).  The position provides fair hearing support to the utilization review department, appellants including individuals, legal guardians or their legal representation, and provider groups.

The ideal candidate thrives in an environment that emphasizes teamwork to achieve goals, excellence through high professional standards and personal accountability, curiosity to continuously grow and learn, critical thinking for effective execution, and integrity to do things right even when what is right is not easy.

This position reports to the Director of the IDD Waivers Unit of Utilization Review. 

Conducts routine monitoring, analysis and processing of hearing requests including reviewing fair hearing requests for required documentation, uploading information into the hearing's portal, providing needed documentation to the Fair Hearing's department, and scheduling fair hearings through outlook for participating staff. Coordinates special projects related to fair hearings at the direction of management and provides technical program assistance to HHSC staff, management and the Home and Community-based Services (HCS), Texas Home Living (TxHmL), Community Living Assistance and Support Services (CLASS), Deaf Blind with Multiple Disabilities (DBMD) provider groups, advocacy groups, stakeholders, individuals who receive program services and their families. Provides technical assistance regarding fair hearing requests for appeals related to reduction or denial of services in Individual Plans of Care. Assists, as directed, in the collection of data and preparation of information in response to individual, provider, agency and interagency request for information as well as in the collection, maintenance and preparation of information required for federal and other reporting purposes. The position performs complex technical work with minimal supervision. The position establishes and maintains effective working relationships with managers, supervisors, coworkers and the public and answers questions on agency or program activities related to fair hearings.   

Essential Job Functions

Conducts routine monitoring, analysis and processing of hearing requests including reviewing fair hearing requests for required documentation, uploading information into the hearing's portal, providing needed documentation to the Fair Hearing's department, and scheduling fair hearings through outlook for participating staff. (25%)

Reviews, monitors, evaluates and processes deliverables upon the completion of fair hearings regarding including instructions from fair hearing officers, and documentation to show orders have been carried out (e.g., fair hearing orders, documenting requirement completions in the data system). (20%)

Provides consultative services and technical assistance on a complex level to management, HHSC staff, provider community staff and other stakeholders regarding fair hearings. (20%)

Conducts analysis of data and reports in response to requests for program information or special project reports. (10%)

Coordinates legal representation from the HHSC litigation department, including providing required documents and forms such as releases and evidence packets, and schedules required meetings for litigation preparation for fair hearings.  (5%)

Provides consultative services and communicates with stakeholders, other governmental agencies, community organizations and the general public on the fair hearing process.  (5%)

Maintains repositories of process outcomes and other work products producing scheduled written summations of that information when requested. (5%)

Conducts testing in HHSC data systems. (5%)

Participates in scheduled Fair Hearings and Administrative Reviews requested by the individual or legally authorized representative when assigned. (5%).

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Registrations, Licensure Requirements or Certification

None

Knowledge Skills Abilities

Ability to work collaboratively across MCS to accomplish objectives.

A keen attention to detail and the ability to implement creative solutions to problems.

Skill in the development and maintenance of interpersonal relationships and public speaking.

Ability to communicate effectively, both orally and in writing.

Ability to multi-task, handle stress and meet deadlines.

Ability to operate computers and experience using Microsoft Office products.  

Initial Screening Criteria:

Demonstrate proficiency in the use of a personal computer and related Microsoft Office software applications.

Experience with community-based intellectual/developmental disability service system and basic Medicaid program requirements.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.