Facilitation Servies Coordinator in Austin, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Facilitation Servies Coordinator 
Job Title: Program Specialist VI 
Agency: Health & Human Services Comm 
Department: POLICY & RULES OFFICE /SEPA 
Posting Number: 13976 
Closing Date: 04/24/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Range: $5,098.66 - $5,833.34 
Pay Frequency: Monthly
Salary Group: TEXAS-B-23 
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 10% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 701 W 51ST ST 
Other Locations:  
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS 
 
 
 

Brief Job Description:

The Texas Health and Human Services Commission (HHSC), Advisory Committee Coordination Office (ACCO), seeks a qualified candidate for the ACCO Facilitation Services Coordinator (Program Specialist VI). Under limited supervision, this position performs highly advanced consultative, and program coordination work supporting Health and Human Services (HHS) programs and associated advisory committees.

This position serves as a subject-matter expert on advisory committee operations, stakeholder engagement, and providing technical support while ensuring that all advisory committee activities are executed accurately, on time, and are fully documented to support compliance and transparency, .

The Program Specialist VI works with considerable latitude for the use of initiative and independent judgment. 

Essential Job Functions (EJFs)

Advisory Committee Operations and Governance (60%)

Coordinates and provides advanced operational, logistical, and governance support for HHS in accordance with the Texas Open Meetings Act, pursuant to statutes, HHSC policies, and enterprise governance standards.

Leads the planning, scheduling, and coordination of virtual and in-person meetings, including agenda development, preparation of supporting materials, and coordination of required logistics to support full participation for committee members and the public. Identifies and resolves issues related to access, accommodation, and participation to facilitate effective stakeholder engagement in collaboration with program liaisons. Provides training to advisory committee members and program liaisons.

Coordinates with the program liaisons to ensure the timely and accurate posting of all advisory committee documents, distribution of invitations, and dissemination of official communications occur within the required timeframes, to include record keeping of official meeting records, including minutes, procedural manuals, templates, and historical documentation, to ensure compliance with HHSC records retention requirements and audit standards.

Assist in the development and maintenance of training manuals, policies and procedures, and advisory committee bylaws. May assist with the solicitation, review, and appointment process for members appointed by the HHSC Commissioner.

Communication and Outreach (35%)

Fosters strong sustaining partnerships with both internal and external stakeholders by providing excellent customer service. Creates and presents high-quality presentations, briefings, written reports, and technical assistance materials addressing ACCO and advisory committee activities.

Participates in cross-training activities to ensure the goals and outcomes of the ACCO are met. Collects, analyzes, and prepares information in response to requests for information. Conducts research on current facilitation best practices.

Consults with HHSC management and program staff who utilize services to identify training needs, resolve problems and discuss program effectiveness.

Proactively identifies potential risks, barriers and compliance concerns related to committees and other meetings. Communicates concerns to Director and reports on meeting (readiness, execution, and outcomes) status in a timely manner. Helps develop, evaluate, and continually improve communication with internal and external customers.

Prepares executive-level summaries, legislative reports, and leadership analyses to clearly communicate program status, identify emerging issues, and outline policy implications.

Other Duties as Assigned (5%)

Performs other duties, as assigned, to support ACCO program priorities.

Attends work on a regular and predictable schedule in accordance with agency leave policy.

Knowledge, Skills and Abilities (KSAs):

Knowledge of state and federal laws, regulations, policies, rules, and requirements relating to health and human services programs.

Knowledge of state government organization and administration.

Knowledge of the Texas Open Meetings Act.

Knowledge of interagency collaboration methods and techniques.

Skill in analyzing and evaluating complex program issues.

Skill in leading or coordinating meetings across large organizations.

Skill in providing consultation and technical assistance to varied audiences.

Skill in the proficient use of computers and the Microsoft Suite.

Ability to communicate effectively, verbally, and in writing.

Ability to provide excellent relationship-building and stakeholder engagement skills.

Ability to develop and deliver in-person and webinar trainings.

Ability to develop, interpret, and implement policies and procedures.

Ability to prepare written information in an understandable format.

Ability to gather, assemble, correlate, and analyze facts and devise solutions to problems.

Ability to analyze, interpret, and research state and federal rules/regulations.

Ability to plan and handle multiple projects and meet tight timeframes.

Registrations, Licensure Requirements Or Certifications:

N/A

Initial Screening Criteria: 

Experience leading or coordinating meetings across large organizations.

Experience in managing multiple projects from beginning to end.

Experience in providing direction and support including task delegation.

Experience in public speaking.

Experience with parliamentary law and procedure preferred.

Additional Information: 

N/A

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.