Contract Monitor in Austin, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Contract Monitor 
Job Title: Contract Specialist III 
Agency: Health & Human Services Comm 
Department: OADRC 
Posting Number: 9275 
Closing Date: 10/18/2025 
Posting Audience: Internal and External 
Occupational Category: Community and Social Services 
Salary Group: TEXAS-B-20 
Salary Range: $4,263.16 - $4,583.33 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Eligible for Telework 
Travel: Up to 25% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 701 W 51ST ST 
Other Locations:  
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK 
 
 
 

General Description:

The Texas Health and Human Services Commission (HHSC) Community Services (CS) department seeks a highly qualified candidate to fill the Contract Specialist III - Contract Monitor position. This position reports directly to the Contract Oversight and Compliance Manager of the Office of Aging and Disability Resource Centers (OADRC). The OADRC Contract Monitor will be a primary liaison representative, serve as the primary liaison representative and the single point of contact for all contractual monitoring activities between the State and Texas's twenty-eight Aging and Disability Resource Centers (ADRCs).

As the Contract Monitor for OADRC, this position performs complex, consultative, and technical tasks related to developing, overseeing, interpreting, and coordinating contract monitoring and program performance for Health and Human Services (HHS) sub-recipients and other contracts as assigned. Additionally, the selected candidate will provide support in monitoring fiscal and performance contracts.

The OADRC Contract Monitor interacts routinely with HHS divisions and management, contractors, stakeholders, organizations, and other state agencies. This position will also maintain reports on contractor performance and provide information on goal attainment barriers and risks.

The ideal candidate thrives in an environment that emphasizes teamwork to achieve excellence through high professional standards, personal accountability, and critical thinking. This position works under general supervision with latitude for initiative and independent judgment. Responsible for other Contract Management activities as assigned.   

Essential Job Functions:

Provides technical knowledge related to contract monitoring and program performance. Participates and executes fiscal and programmatic monitoring procedures, facilitates meetings for each monitoring event assigned in an effort to gain an understanding of the contract/program under review, identify risks, conduct fiscal testing of source documentation for compliance and review evidence and contractor responses for any issues identified during the monitoring engagement.  (20%)

Responsible for tracking all monitoring events and monitoring tasks to ensure completion in accordance with contract life cycle and contract monitoring policies. (20%)

Responsible for fiscal and programmatic reviews of contractors to determine compliance with applicable statutes, departmental rules, and contractual requirements. Assists the Lead Contract Monitor in the development of the preparation of administrative reports to executive management regarding required actions while determining degree of contractor compliance with established procedures, requirements, laws, and regulations; completeness of data; and presence of adequate documentation. Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract monitoring. (20%)

Analyzes and reviews contractor's management operations, internal control structures and systems, and accounting records for reliability, adequacy, accuracy, efficiency, and compliance with legal regulations; reports erroneous or questionable transactions and provides interpretation of technical questions of financial compliance with applicable, state and federal statutes and regulations. (15%)

Participates in the development of the annual contract monitoring plan and coordinating with program, contract management, and contractor staff. (15%)

Assists in the preparation of monitoring reports, including the preparation of initial and final monitoring reports for leadership's review and approval.(5%)

Other duties as assigned (5%)

Knowledge, Skills, and Abilities Required:

Knowledge of: Contract administration, management, monitoring principles and practices, contract performance management and monitoring procedures, state and federal laws, rules, regulations, policies and procedures relevant to contracts.

Skill in: Communicating effectively both orally and in writing, establishing and maintaining effective working relationships, identify and analyze problems, evaluate alternatives, and propose practical solutions.

Ability to: Interpret and analyze statutes, analyze, evaluate and summarize management records for accuracy and conformance to procedures, rules, regulations and to draft clear and concise reports and correspondence regarding findings, to use Microsoft Office products.

License, Certification, or Registration Required:

A Certified Texas Contract Specialist (CTCM) is preferred.

Initial Screening Criteria: 

Graduation from an accredited four-year college or university. A degree with significant coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred. Experience may be substituted for education, year for year.

At least 3 years of full-time professional work experience in a large public sector organization in contract management.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.