Clerk II in Vernon, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

 

Functional Title: Clerk II 

Job Title: Clerk II 

Agency: Health & Human Services Comm 

Department: MedClinic/Prof Medical Svs M 

Posting Number: 5248 

Closing Date: 05/30/2025 

Posting Audience: Internal and External 

Occupational Category: Office and Administrative Support 

Salary Group: TEXAS-A-09 

Salary Range: $2,481.75 - $3,404.91 

Shift: Day 

Additional Shift:  

Telework: Not Eligible for Telework 

Travel: Up to 10% 

Regular/Temporary: Regular 

Full Time/Part Time: Full time 

FLSA Exempt/Non-Exempt: Nonexempt 

Facility Location: North Texas State Hospital - Vernon 

Job Location City: VERNON 

Job Location Address: 4730 COLLEGE DR 

 Other Locations:    

 MOS Codes: 

0100,0111,0160,0161,0170,3051,3372,3432,4133,6042,6046,6617,6672,15P,3F5X1,420A,42A,56M,68G,741X 

8A200,AZ,CS,LS,LSS,PERS,PS,RP,RS,SK,SN,YN,YNS,F&S 

 

 

 

 

Brief Job Description:

 

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

 

The Clerk II, General Medical Services (GMS), performs moderately complex (journey level) clerical work in areas such as scheduling outside medical appointments for patients; creating purchase orders; inventory control; employee/human resources; purchasing; mail processing and/or accounting. Work involves compiling and tabulating data; checking for accuracy; transporting documents and/or stock and inventory and maintaining files.

 

The Clerk II works under general supervision of the General Medical Services (GMS) Manager with moderate latitude for the use of initiative and independent judgment.

 

Essential Job Functions (EJFs):

 

Produces, reviews and proofs correspondence, reports, purchase orders, manuals, vouchers, records and other related forms.

 

Answers inquires regarding policies and procedures. Assists completing forms, and provides information to the departments and contractors by mail, email or phone.

Compiles, organizes and tabulates data. Performs calculations, prepares charts. Graphs and tables to reflect data collected.

 

Maintains files, materials, reports and supplies.

 

Open and distribute incoming mail; prepares mail outs; processes mail; and maintains records on postage registered mail and packages.

 

Performs data entry, retrieval, and data searches.

 

Deliver, picks up and receives documents, supplies, mail equipment or materials. Checks for quality and quantity or makes arrangements for repair and services.

May perform backup receptionist/administrative assistant I duties in their absence.

 

Performs clerical duties and schedules outside medical appointments for patients served which involves establishing and maintaining good rapport with the department and external consultants.

 

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

 

Knowledge, Skills and Abilities (KSAs):

 

Knowledge of office procedures; of spelling and punctuation; grammar and arithmetic; of business or program technology, methods and procedures; of warehouse procedures; of state purchasing policies and procedures; and records administration and maintenance techniques and procedures.

 

Skilled in the use of computers and office equipment computer programs.

 

Ability to prepare and maintain records, files and reports; to transfer stock from one location to another.

 

Ability to maintain an inventory; maintain arithmetic computations; to communicate effectively and to train others.

 

Registrations, Licensure Requirements or Certifications:

 

If required to drive a state vehicle, must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.

 

Initial Screening Criteria:

 

Five (5) years' experience in clerical work.

 

Additional Information:

 

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

 

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.

 

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

 

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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