Administrative Asst II - Property Coordinator in Austin, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

 

Functional Title: Administrative Asst II - Property Coordinator 

Job Title: Administrative Asst II 

Agency: Health & Human Services Comm 

Department: Accounting\Financial Services 

Posting Number: 5923 

Closing Date: 07/04/2025 

Posting Audience: Internal and External 

Occupational Category: Office and Administrative Support 

Salary Group: TEXAS-A-11 

Salary Range: $2,694.33 - $3,946.25 

Shift: Day 

Additional Shift:  

Telework: Not Eligible for Telework 

Travel: Up to 5% 

Regular/Temporary: Regular 

Full Time/Part Time: Full time 

FLSA Exempt/Non-Exempt: Nonexempt 

Facility Location: Austin State Supported Living Center 

Job Location City: AUSTIN 

Job Location Address: 2203 W 35TH ST 

 Other Locations:    

 MOS Codes: 

0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 

YN,YNS 

 

 

 

 

Brief Job Description:

 

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

 

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

 

Performs routine (journey-level) administrative support or technical program assistance work as the facility Property Coordinator. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Organizes and manages a large facility property asset inventory, maintaining both computer and hard filing systems, inventory control measures and accounting. Acts as a DADS facility liaison to agency state office personnel, other agency personnel, with facility staff, and with the general public. May train others. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. 

 

Essential Job Functions (EJFs):

 

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

 

Performs stock handling and record keeping methods. Creates and/ or maintains existing database inventory files and records. Performs clerical work and prepares reports related to inventory, stock control, and warehouse activities, Reviews stock control records and identifies stock level replenishment requirements for purchasing, Establishes scheduling and coordination for equipment and/or inventory transfers of surplus property. Plans the arrangement and rotation of stock as required and identifies obsolete and/or excess inventory. Completes annual & quarterly inventory of equipment/assets and documents/reports accountability. Interfaces with facility inventory satellite personnel to ensure physical inventories are being accomplished. Plans, organizes, accomplished completion of annual internet auctions, working with an assigned internet auction vendor, and with the general public awarded bidders to ensure accounting and proper pick-up of purchased auction items. Performs other duties and special projects as assigned.

 

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. 

 

Knowledge, Skills and Abilities (KSAs):

 

Knowledge of office practices and administrative procedures.

Skill in the use of standard office equipment and software.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; and to communicate effectively. 

 

Registrations, Licensure Requirements or Certifications:

Must possess valid Texas driver's license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver's license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy. 

 

Initial Screening Criteria:

 

Experience in inventory control methods, equipment/asset physical inventory, clerical work in a business office setting, basic accounting, developing and maintaining filing systems, Microsoft computer programs.

Graduation from a standard senior high school or equivalent is generally preferred.

Experience and education may be substituted for one another on a year for year basis.

Additional Information:

 

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

 

Males between the ages of 18 – 25 must be registered with the Selective Service.

 

All State Supported Living Center Employees are subject to Random Drug Testing.

 

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

 

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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