Administrative Asst II in Rusk, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Asst II 
Job Title: Administrative Asst II 
Agency: Health & Human Services Comm 
Department: Recreation Progs 
Posting Number: 8903 
Closing Date: 11/03/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-11 
Salary Range: $2,694.33 - $3,946.25 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: Rusk State Hospital 
Job Location City: RUSK 
Job Location Address: 805 N DICKINSON DR 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and

individualized care interests you, we welcome your application for the position below.

The Administrative Assistant II works a Monday to Friday, 8:00AM to 5:00PM.

The Administrative Assistant II performs routine administrative support and technical program assistance; works under the moderate supervision of the Program Coordinator with limited latitude for the use of initiative and independent judgment; and serves as the Building Manager for multiple Buildings. The Administrative Assistant II is accountable for assigned property. Employees at this level may fully perform a variety of routine daily tasks but may often rely on direction from others to solve problems that are not standard.

Employees may respond to basic inquiries and explain routine administrative rules, regulations, policies, and procedures. Must understand that duties, location of job assignment, and shift pattern are subject to change as determined by the administration to meet the needs of Hospital. Must understand that the duties may include exposure to blood or other potential infectious materials. Employee actively participates and/or serves in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Supports the mission and vision of the facility.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Conducts bi-weekly safety and environmental surveys in order to ensure a safe environment of care.

Initiates work orders for necessary repairs/renovation of assigned buildings; submits work orders for issuance of keys to unit staff, submits work orders to coordinate office moves as requested to maintain a safe and efficient work environment.

Assists with scheduling interviews and completing other clerical paperwork as necessary for the selection and hiring process.

Maintains inventory of all state property within the department.

Assists in planning monthly departmental and committee meetings and taking notes for meetings.

Assists with the compiling and entry of assigned departmental data including attendance and satisfaction surveys for monthly, departmental PIT and Unit Management Committee meetings, as well as in the tracking of the implementation and completion of training rosters.

Performs other duties as assigned in order to ensure services are provided. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Other duties as assigned includes backing up other positions within the department at 100% of work time at the discretion of the director. This includes, but is not limited to, extended sitting, computer-based duties, extended typing, running errands to multiple campus locations and sorting/filing paper documents. Duties, location of work and shift pattern are subject to change as determined by administration in order to meet department and hospital needs.

Registrations, Licensure Requirements or Certifications:

None.

Knowledge Skills Abilities:

Knowledge of office practices and administrative procedures.

Ability to communicate effectively and to train others.

Ability to implement administrative procedures; to interpret rules, regulations, policies and procedures; to communicate effectively; and to train others.

Ability to perform tasks with a high degree of accuracy and paying close attention to detail.

Ability to analyze and solve work problems, and to obtain and sustain the cooperation of others.

Must have the ability to be trained on and conduct Treatment Intervention and Protection

Strategies (TIPS) and Cardiopulmonary Resuscitation (CPR).

Skills to operate a computer and utilize software such as Outlook, Microsoft Office Word and Excel.

Skills to organize workloads, set priorities and meet deadlines.

Skills in verbal communication with general public and team members.

Initial Screening Criteria:

Minimum of two (2) years' full-time experience in a clerical or administrative role.

Relevant work experience utilizing computers with Microsoft Office software, including

Word, Outlook and Excel.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System

(CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state operated facility. Waco Center for Youth applicants must be 21 years of age. Flexibility in work hours may be required for this position.

The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.

According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective

measures.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.