Administrative Asst II in Wichita Falls, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

 

Functional Title: Administrative Asst II 

Job Title: Administrative Asst II 

Agency: Health & Human Services Comm 

Department: DevelopMntl Education 

Posting Number: 4701 

Closing Date: 04/18/2025 

Posting Audience: Internal and External 

Occupational Category: Healthcare Support 

Salary Group: TEXAS-A-11 

Salary Range: $2,694.33 - $3,946.25 

Shift: Day 

Additional Shift:  

Telework: Not Eligible for Telework 

Travel: Up to 10% 

Regular/Temporary: Regular 

Full Time/Part Time: Full time 

FLSA Exempt/Non-Exempt: Nonexempt 

Facility Location: North Texas State Hospital - Vernon 

Job Location City: WICHITA FALLS 

Job Location Address: 6515 KEMP BLVD 

 Other Locations:    

 MOS Codes: 

0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 

YN,YNS 

 

 

 

 

Brief Job Description:

 

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

 

The General Medical Services Administration Assistant II performs routine (Journey level) administrative support work. Work involves disseminating information, maintaining filing system, and performing internal administrative support work, including but not limited to, typing general correspondence, attending and preparing minutes for GMS QIT meeting, turning in work orders, ordering medical equipment, help with maintaining medical equipment compliance and maintenance, and preparing and editing reports and documentation. Creates, maintains, and enters information into databases. Compiles data for charts, graphs, databases, summaries, or reports. Works under moderate supervision of the GMS Manager, with limited latitude for the use of initiative and independent judgement. Communicates regularly with internal and external entities. Fills in for the Clerk II during their absence. Other duties may include, but not limited to reception duties, ordering medical equipment and supplies with state credit card, ordering office supplies, and the coordination of confidential office supplies. Performs related work as assigned. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Must understand that duties, location of work, and shift pattern are subject to change as determined by the administration to meet the needs of the hospital. Must understand that the duties may include exposure to blood and other potential infectious material.

 

This position may also be eligible to earn additional pay for work performed on maximum security locations.

 

Essential Job Functions (EJFs):

 

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

 

Prepares and disseminates information concerning GMS Services and staff as directed by the GMS Manager.

 

Prepares, edits, and distributes correspondence, reports, studies, forms, and documents as directed by the GMS Manager.

 

Performs general office duties such as filing, answering, and routing phone calls, routing mail, and ordering and maintaining office supplies.

 

Ordering and maintaining medical equipment and supplies.

 

Assists in planning GMS QIT meeting including forming agendas, completing meetings, and submitting approved minutes to QM.

 

Creates, maintains, and enters information for GMS departments into databases and reports including the GMS Medical Equipment database.

 

Assist in development if administrative and technical aspects of policies and procedures.

 

May assist the Radiology department in performing EKG's preparing/sending reports, and data collection as needed.

Maintains records and files, both hard copy and EMR, as directed by the GMS Manager.

 

Assists in researching, composing, designing, and editing documents as directed by the GMS manager.

Performs related work as assigned.

 

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or Continuity of operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

 

Knowledge, Skills and Abilities (KSAs):

 

Knowledge of office practices and administrative policies and procedures

Knowledge of General Medical Terminology, equipment, and concepts.

Skilled in the use of standard office equipment and software

Skilled in the use of EKG machines.

Ability to communicate both orally and in writing.

Ability to establish and maintain effective working relationships.

Ability to handle multiple priorities simultaneously.

Skill in compiling and analyzing data.

Ability to keep complex and confidential records; to prepare automated forms and tables.

Ability to take minutes and type reports.

Ability to implement administrative systems and procedures and to interpret rules, regulations, policies, and procedures.

 

Registrations, Licensure Requirements or Certifications:

 

TX driver's License

 

Initial Screening Criteria:

 

Graduation from high school or GED

Five years working as clerk/secretary.

Experience using Microsoft word, excel, and Outlook.

 

Additional Information:

 

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

 

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.

 

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

 

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

 

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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