Administrative Assistant in Austin, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

 

Functional Title: Administrative Assistant 
Job Title: Administrative Asst III 
Agency: Health & Human Services Comm 
Department: Administration 
Posting Number: 13330 
Closing Date: 02/13/2026 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-13 
Salary Range: $2,953.25 - $4,365.66 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 909 W 45TH ST #634 BLDG 4 
Other Locations: Austin 
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Administrative Asst III serves as support to the state office State Supported Living Center staff. Communicates verbally or in writing to all SSLC facilities, all levels of staff within the agency and with external entities, state and federal governmental agencies, advocacy groups, and a diverse group of stakeholders. Maintains confidentiality and follows policies and agency rules. Coordinates and makes purchases like office supplies and other items. Completes requisitions to encumber monies for purchases. Responsible for gathering and coordinating documentation needed for meetings. Position makes travel arrangements; prepares travel vouchers; maintains SSLC contact information; schedules meetings and rooms; orders supplies; answers telephones; and works on special assignments as needed. Work may include coordinating travel requests after hours as needed. Works under general supervision with moderate latitude for the use of initiative and independent judgment. 

Essential Job Functions (EJFs):

Prepares, interprets and disseminates information concerning department programs and services.

Prepares, edits and distributes correspondence, reports, forms, and documents.

Responds to inquiries and ensures subject matter experts respond.

Assists in the development of administrative policies and procedures.

Develops, coordinates, and maintains record keeping and filing systems.

Coordinates meetings and events.

Coordinates work between organizational units of the agency including the SSLCs.

Coordinates travel for assigned staff.

Coordinates schedules for assigned staff.

Orders office supplies. 

Maintains phone coverage in a rotation.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Knowledge of generally accepted office procedures.

Ability to compose correspondence.

Ability to work independently.

Ability to perform detail work.

Ability to organize workloads.

Ability to set priorities and meet deadlines.

Ability to assume a variety of responsibilities.

Ability to meet and work with the public.

Ability to communicate orally and in writing.

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

Experience with complex, executive level coordination and written communications. PC experience and experience using Word, Excel, Power Point, and MS Outlook. Experience coordinating work between organizational units.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE). Males between the ages of 18 – 25 must be registered with the Selective Service. All State Supported Living Center Employees are subject to Random Drug Testing. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays. The position is based in Austin. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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