Admin. Asst. II - Admissions & Placement in San Antonio, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Admin. Asst. II - Admissions & Placement 
Job Title: Administrative Asst II 
Agency: Health & Human Services Comm 
Department: Admissions/Placement Unit 
Posting Number: 7888 
Closing Date: 10/05/2025 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-11 
Salary Range: $2,694.33 - $3,946.25 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: San Antonio State Supported Living Center 
Job Location City: SAN ANTONIO 
Job Location Address: 6711 S NEW BRAUNFELS AVE 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Administrative Assistant II is supervised by the Admissions & Placement Coordinator.  He/she is responsible for supporting the daily operations and activities for the administrative office. This position provides complex administrative and/or technical assistance to the department. Performs routine services and technical assistance work related to individuals moving from and to the State Supported Living Centers to community settings. Assists with the Community Living Discharge Planning (CLDP) process and developing the transition plan. Assists with preparing admissions, transfers, and discharges documents, and other duties as assigned. Responsible for ordering supplies; opening and distribution of mail. Maintenance of copiers, docu-centers and fax machines; completing travel requests and vouchers; preparing routine and special reports for State Office with deadline tracking. May serve as support staff and/or backup for other departments. 

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Supports and assists the Admissions & Placement Coordinator in the day-to-day operation in planning, organizing and executing responsibilities to meet short and/or stringent deadlines and schedules.

Performs complex administrative support and/or technical related work assuring that all placements & admissions policies are met.

Performs required audits, tracking and monitoring of facility requirements.

May assist as support staff and/or backup for all departments falling under the Assistant Director of Programs supervision.

Performs additional duties as assigned by the Admissions & Placement Coordinator and Assistant Director of Programs as needed to effectively serve the department.

Orders supplies and equipment as needed for department.

Maintains and schedules meetings for Admissions & Placement Coordinator in Outlook.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Working knowledge and skills in computer software programs: Microsoft Office, Word, Excel, Access, Outlook Email System, PowerPoint, PeopleSoft, as well as calculator, fax and Docu-Centers.

Knowledge and application of general business procedures.

Ability to develop and maintain accurate spreadsheets, databases, and records with a high degree of accuracy.

Ability to produce accurate and timely minutes of administrative meetings.

Ability to maintain and respect confidentiality of sensitive information regarding staff and people who live at the facility.

Ability to communicate effectively with staff and the public and to maintain a professional, friendly, harmonious working environment.

Ability to practice effective time management and to ensure deadlines for reporting requirements are met.  

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Graduation from an accredited high school, plus three (3) years of secretarial work experience. Each year (30 semester hours) of accredited college work in a related field may be substituted for the required work experience, on a year for year basis.

College or Business school courses preferred.

Experience working in an office environment.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.