Accounting Technician II in Mexia, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

 

Functional Title: Accounting Technician II 

Job Title: Accounting Technician II 

Agency: Health & Human Services Comm 

Department: Accounting\Financial Services 

Posting Number: 4268 

Closing Date: 06/19/2025 

Posting Audience: Internal and External 

Occupational Category: Business and Financial Operations 

Salary Group: TEXAS-A-13 

Salary Range: $2,953.25 - $4,365.66 

Shift: Day 

Additional Shift:  

Telework: Not Eligible for Telework 

Travel: Up to 5% 

Regular/Temporary: Regular 

Full Time/Part Time: Full time 

FLSA Exempt/Non-Exempt: Nonexempt 

Facility Location: Mexia State Supported Living Center 

Job Location City: MEXIA 

Job Location Address: 540 CHAPEL DRIVE 

 Other Locations: Mexia; Terrell   

 MOS Codes: 

3432,3451,36B,6F0X1,741X,751X,890A,89A,920A,92A,LS,LSS,PS,SK 

 

 

 

 

 

This position will be housed either at Mexia SSLC or Terrell State Hospital, location will be discussed during the interview process.

 

Brief Job Description:

 

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

 

The Accounting Technician II reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Accounting Technician II routinely performs highly complex (senior-level) technical accounting support work for the financial office in areas of bookkeeping and financial activities (such as, handling all processing in the trust fund system, pro-card coordination, deposits, travel coordination, paymaster tasks (non-regional office), review and audit cash, voucher prep/scanning (regional office only), deposit and reconciliation reports for Accountant IV at RBMO, and backup cashier as needed).

 

The Accounting Technician II has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers.

 

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

 

Essential Job Functions (EJFs):

 

Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

 

Responsible for processing deposits (call in and entry to CAPPS financials) from the daily receipts and bank deposits for all cash and checks received by the facility.

 

Codes, posts, and balances financial accounting documents and records in the Client Trust Fund system.  Review and determine available funds in the CTF system and adjust cash accordingly. Review trust fund (client and benefit funds) for appropriateness of items to be purchased and the availability of funds in the individuals trust fund accounts. Posting of receipts and disbursements into the CTF system. Prepare deceased client's documentation for correspondence with guardians, family, and legal reps for final disbursement of funds.  Maintenance of client records to reflect client moves, discharges, and transfers. Disbursement of discharged client account balances.

 

Serves as the Procurement Card Coordinator who is the liaison between the agency PCS Procurement Card Administrator, Accountant V RBMO, hospital cardholders, and managers.  Reconciles account statements from the procurement card statement to purchases made within the billing cycle per the departmental procurement logs. Provides procard usage reports as requested by the agency Procurement Card Administrator.  Assigns budget coding to purchases and provides entry to RBMO to enter into CAPPs Financials.

 

Provides various accounting audits as required by policy and procedure.  Audits include daily audit of cashier's receipts to daily bank deposit to verify amounts and correct bank account detail, monthly count and balance of petty cash and petty cash from the canteen (if available on campus), quarterly audits of unused checks for trust fund, benefit fund and revolving fund, unclaimed employee payroll warrants and unused cashier receipts.  Researches and reconciles discrepancies in accounts, bank statements and CTF system.

 

Travel coordinator for the facility, which includes all tasks associated with employee travel.  This includes airline reservations, hotel reservations, rent a car arrangement, travel card processing, and reconciling travel forms.  Scan and send travel details to State office accounting for processing in CAPPs financials.

 

Assists RBMO Accountant I on employee payroll processes and questions for the facility employees and contractors.

 

Preps payment, cash, journals, and related vouchers for submission to State office accounting.  These documents will be either scanned or mailed to SOA (Regional office task only).  Prep and scan all deposit, bank information and reports to submit to RBMO Accountant IV for reconciliation (both regional and non-regional tasks).

 

Assists with getting invoices approved prior to entry and payment. Tracks invoices to ensure payments have been processed against them.  Invoices are tracked in an Access database.

 

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

 

Knowledge, Skills and Abilities (KSAs):

 

Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems. 

Knowledge of accounts payable and reconciliation. 

 

Ability to prepare and maintain records, files, and reports; and to train other employees.

Ability to apply accounting theory to transactions and internal control procedures.

 

Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook.  Knowledge of CAPPs Financials/HHSAS Peoplesoft preferred.

 

Registrations, Licensure Requirements or Certifications:

 

Must possess a valid Texas driver license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.

 

Initial Screening Criteria:

 

Experience functioning within a business process.

 

Graduation from a standard high school or equivalent.

 

Experience with a computerized recordkeeping system is generally preferred.

 

Additional Information:

 

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

 

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.

 

All State Supported Living Center Employees are subject to Random Drug Testing.

 

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

 

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

 

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

 

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

 

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

 

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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