Accountant III - AR Mail Room in Austin, TX

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Accountant III - AR Mail Room 
Job Title: Accountant III 
Agency: Health & Human Services Comm 
Department: HHSC Accounting 
Posting Number: 11455 
Closing Date: 12/26/2025 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Group: TEXAS-B-18 
Salary Range: $4,500.00 - $4,725.00 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Not Eligible for Telework 
Travel: Up to 20% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4601 W GUADALUPE ST 
Other Locations: Austin 
MOS Codes: 3451,310X,651X,751X,3402,3404,3408,8844,36A,70C,90A,36B,89A,65FX,65WX,6F0X1,F&S,FIN10,LS,LSS,PS,SK 
YN 
 
 

Accountant III – Mail Room and Initial Entry

This position is in the Chief Financial Officer's Accounting Department.  If you have experience in accounting, governmental accounting, cash handling, research, or cash-handling, this job opportunity is for you.  Receive and open incoming mail that includes live payments for entry and deposit.  Sort and prepare payments and backup for scanning.  Data enter payment details into an automated accounting system.  Prepare outgoing mail packets for other state agencies and departments. 

Job Description:

Performs moderately complex (journey-level) accounting work. Works under general supervision, with limited latitude for the use of initiative and independent judgment.  In addition, this position will be responsible for the following tasks. 

Process, safeguard, and input all payments remitted to the agency.  Research, analyze, sort, and work data utilizing multiple client-based accounting systems.  Reconcile all payments received via the Accounts Receivable Tracking System (ARTS) and Excel spread sheets.

All tasks are performed in accordance with Federal and State guidelines managed by Senate Bill 245.  Funds must be deposited within 72 hours of receipt.

Essential Job Functions (EJFs):

1. Ensure the safekeeping of negotiable instruments, cash payments, and financial documents received by HHSC Accounts Receivable.
2. Open and sort mail separating mail containing payments from mail that does not contain payments.  Forward mail that does not contain payments to the appropriate party.
3. Scan payments to maintain digital records for reconciliation purposes.
4. Log and categorize incoming payments by the correct receipt category.
5. Create, log, and assign Document Locator Numbers (DLN) to the payments to pass to an onsite vendor to scan and create a digital record.
6. Verify all payments are received back from the scanning contractor ensuring all funds are accounted for. 
7. Complete initial entry of negotiable instruments into the Accounts Receivable Tracking System (ARTS).
8. Create a log sheet of payments entered in the Accounts Receivable Tracking System (ARTS), verify all payments are accounted for, and deliver completed payments to the Detail Processing Team.
9. Secure payments nightly in vault room for safekeeping at the end of each shift.
10. Cross train in other areas of the Accounts Receivable Department to aid as a backup as needed and assigned by management.
11. Work on special assignments as determined by management to accommodate business needs and deadlines. Assists in the completion of special projects when requested.

Knowledge, Skills and Abilities (KSAs):

1. Knowledge of policies and procedures for cash handling or fund processing.
2. Skill in the use of personal computers, auxiliary equipment, and various software applications.
3. Skill in problem identification and resolution.
4. Ability to interpret and apply accounting data and work accurately with numerical detail.
5. Ability to work within established deadlines and ability to prepare accurate reports.
6. Ability to communicate effectively and professionally with clients, providers, agency staff, and others.
7. Ability to work under general supervision, with limited latitude for the use of initiative and independent judgment

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

1.  At least three years of experience in computer-based inquiry and data entry, in an accounting system preferred.
2.  At least three years of experience using MS Word, Excel, Outlook, MS Team, preferred.
3.  Experience opening, sorting, and processing incoming mail including payments, preferred.
4.  Excellent written communications as observed by detail and completeness of information provided on the State job application.
5.  Graduated from High School or equivalent.
   
   

Additional Information:

1. Work effectively with diverse groups and individuals while maintaining strong working relationships in a secure environment.
2. Attend work in office five days a week in Austin Texas.
3. Shift hours are Monday through Friday 8:00AM-5:00PM.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.